for FREE
for 30 days


ASCA National Model®, IB®, RAMP compatible.

What is SCUTA?

SCUTA is used by school counselors and school districts to develop a data-driven, evidence-based school counseling program. It follows the ASCA National Model® recommendations and offers confidential, comprehensive documentation and use of time analysis system.  It is an invaluable tool for School Counselors who want to do best practice, keep accurate records and develop a data driven school counseling program.

SCUTA MAX has quickly become the solution of choice for anyone considering applying for  RAMP (Recognized ASCA Model Program).

School Counselors using SCUTA, have the ability to clearly illustrate the nature of their work and school needs with supervisors and stakeholders.

ASCA National Model®.
Why use SCUTA?

When school counselors use SCUTA they can:

  • Easily follow the ASCA National Model  directives
  • Maintain a private log of their work and activities
  • Classify work into service delivery domains and topics
  • Use monthly, weekly, and daily views
  • Perform insightful analysis and use of time assessment
  • Maintain descriptive notes about their activities
  • Access a best business use glossary defining individual topics/activities of most school counselors

Link to Executive Summary of the ASCA National Model:

11 Reasons to RAMP

1. If you are using SCUTA you are already collecting and analyzing the data you need to get RAMP recognition.

Interested in the other 10 reasons?  Watch this.

What is a data driven school counseling program?

School counselors work with students every day. A counselor’s use-of-time analysis illustrates if their efforts are following the recommended ASCA National Model. Documenting issues, interventions, and activities enables school counselors to review, analyse and plan effectively.

Well documented counseling programs show a focus on student needs, common mission with school and clearly illustrate how their activities benefit their students.

National Model Categories + 192 Tasks

The use-of-time assessment helps school counselors determine how much time they spend in each domain. Time use needs to be accurately classified across schools and within school districts. SCUTA uses the categories proposed by the ASCA National Model and supplements it by categorizing 192 of the tasks commonly performed by school counselors.

Easy to Use

We designed SCUTA with the busy school counselor in mind. Our web application is calendar based. You pick the day and time of an event and specify the student(s) worked with and the task performed. Each timed event is classified by Category and Task type.

Insightful Reports

We have created clear and meaningful reports that utilize your entered data.  The reports illustrate how a school counselor’s time is spent and in turn help drive and improve school counseling programs.
SCUTA SD provides School Districts with a uniformed approach to use-of-time analysis.

Time Analysis Reports

Shows what percentage of the school counselor’s time is spent in each domain: Direct Student Services, Indirect Student Services, Program Management & School Support and Non School Counseling Tasks.

Task Frequency Report

A simple table showing the number of times the school counselor engages in different tasks of service and intervention.

Student Service Report

Enables the school counselor to easily access a chronological list of different interventions pertaining to a specific student.

I just gave it a try. It is SOOO user friendly. I am actually looking forward to going home and entering data.... which is crazy because it has always been my least favorite task.

Thanks for making my life easier.

Brandy Thompson - School Counselor, Houston Middle School

Your program is a detailed, user friendly organizational tool.
Every possible counselor responsibility was provided. It was accurate and of course, very time saving.
I would highly recommend this program to any school or organization!

Barbara Heivly - School Counselor Lehigh Parkway

This program is invaluable to any school counselor driven to do "best practice" and reflect on their counseling program. It is super easy to use and the detail of data and analysis received is impressive. When shared with principals and supervisors it gives incredible insight to the kind of work and amount of work we do in different areas often taken for granted.

Laura Zaharakis - School Counselor Washington Elementary

While I have kept my own data for years, your data analysis added a whole other dimension to my reporting. I could give numbers of how many students I saw, but I am now able to see where all my time goes! For sure, I will have some new goals set from reviewing this data. It is quite amazing and very easy to use.

Susan Siegrist - School Counselor Jefferson Elementary

I have been using the ZLabs SCUTA data time analysis tool this school year to track my counseling data. This program has been so easy to use. It is very simple and quick especially with the amount and variety of tasks a counselor does each day.

Erica Simmons - School Counselor Sheridan Elementary

I was introduced to SCUTA through a card that was handed to me entitled "What is SCUTA?" No one in my region has heard of it - a friend down state passes the card to me. I would like to have about two dozen of these cards to hand out at our next county counselors meeting. I really like your program and only wish I had it earlier in my career. Thank you.

Luther Stroup, School Counselor, Troy Area Jr./Sr. High School

Our Monthly Promotion!
A FREE SCUTA Pro license!

*Each month we will randomly select from those that registered.
Winners will be listed and they will have the opportunity to review SCUTA Pro.

Register Now